Thursday, February 28, 2013

Do you know what PowerPoint templates you need for your next presentation and why?

Today, use of PowerPoint presentation (Keynote or any other presentation format) to present your idea is quite common. One starts interacting with presentations from school days and journey continues throughout your life. Sometimes you view presentations and sometimes you have to create them to be viewed by others.
 
Be it some conference, event, college seminar, meeting, workshop or a training session, nothing is complete without an outstanding presentation. A great presentation backed by great speaker leaves long lasting impact on audience. People spend hours & days to work out that great presentation which audience can wow.

One of the major elements of a presentation is the template you use. It's well known fact that an average idea presented well can outperform a great idea that is presented poorly. Can you afford to loose VC funding for your start-up just because you weren't able to represent the information and business plan rightly through your presentation. Besides targeted content you need a right blend of theme, images, graphs and other placeholders collectively known as template. But the question is what type of presentation template you need. It might be easy for you to decide whether it would be a business, education or a medical template but do you ever think what sort of images, objects or maps your template should have so that you have that creative liberty to make a mark through your presentation. Here is what you need to take care while buying a template:

Do you need a template having vector images or one with bitmap images?
If you create presentations quite often, you must have faced the problem of distortion and loss of quality of images when you re-size them. Mostly this happens when you try to enlarge a small image. Problem is grave when picture enlarged has some text on it. However, you must have noticed same is not true for clip art images/icons you insert from gallery. You enlarge them, re-size them without any loss of quality. 

In order to understand this we need to understand the type of images. There are two type of images i) Bitmap (raster) ii) Vector graphics or images. Most common formats we use on daily basis like JPEG, PNG, GIF, TIF, PNG, BMP are all bitmap images. Bitmap is collection of tiny squares called pixels, which together form a pattern called image. Each pixel has its own color. When we try to enlarge a bitmap image beyond certain extant these small squares become visible and the edges become jagged or blurry. 

Bitmap image pixlated
Vector graphics are made up of lines, curves, rectangles and other shapes. Vector image is a file containing instructions for drawing it. Biggest advantage of vector graphics over bitmap is that a image can be enlarged or re-sized without any loss of quality. Some popular Vector file formats include WMF, EPS, AI, EMF, CDR
  • Color of the whole vector graphic or its part can be changed
  • Shape of vector image can be modified
  • Vector images can be transparent
  • Vector images can be shrunk or enlarged to any extend without any loss of quality
So when you look for a cool template for your next presentation, you should think for a while to decide if you need a template having bitmap images (JPG,PNG) or Vector images so that you can tweak them, re-size them, ungroup them to suit your presentation needs. Most of PowerPoint template providers gives you the option of downloading a template with either vector or bitmap images.

Monday, January 28, 2013

PowerPoint keyboard shortcuts for presenters

There isn't any doubt that every speaker tries his best to have long lasting effect on audience. Everyone wants it to do the way Steve Jobs had been doing all his life. In addition to the right content, your communication skills, it's your presence of mind, ability to engage the audience, a right and pronto use of technology that gonna lead to a successful presentation.

If you are going to use Microsoft PowerPoint to deliver your presentation in next conference, use Presenter view and following keyboard shortcuts to be in control of things:
  • Go to slide number: number+ENTER [During presentation you might have to jump to particular slide, just press the number and hit enter key]
  • Display a blank black slide, or return to the presentation from a blank black slide: B or PERIOD [ You can use this when discussing something not on slide]
  • Display a blank white slide, or return to the presentation from a blank white slide: W or COMMA[ You can use this when discussing something not on slide]
  • Stop or restart an automatic or rehearsed presentation: S
  • Return to the first slide: Press and hold Left Mouse button for several seconds

Shortcuts for audio/video
These shortcuts work on media inserted (embedded) from file and not on online embeds of YouTube etc.
  • Stop media playback : ALT+Q
  • Mute the sound: ALT+U
  • Toggle between play and pause: ALT+P
  • Increase the sound volume: ALT+Up
  • Decrease the sound volume: ALT+Down
  • Go to the next video bookmark: ALT+END
  • Go to the previous video bookmark: ALT+HOME 
Besides these are standard keyboard shortcuts which many of you already know and use like F5 to start a slide show, backspace or next arrow to move forward and Ecs key to end the slideshow. To view complete list of keyboard shortcuts press F1 function key during slideshow mode. 


Deliver great presentations with Presenter view

Presenter View is one nifty feature of PowerPoint 2010 and PowerPoint 2013 which lets you view the slides, speaker notes on one computer (laptop), while the audience views just the slideshow on another monitor or projector.

Using Presenter view you can control the slide show, jump around the slides and  blacken the screen for the audience while keeping your view of the presentation and speaker notes intact on your own monitor. Presenter view lets you track the time elapsed so that you stick to the schedule. If you want to highlight something while presenting, use annotation or pen tool.



You just need to connect your laptop to another monitor/projector and select the option "Use presenter view" from Slide Show tab before you go for slide show mode of presentation. Presenter view is surely gonna help you deliver one of those effective presentations.

 Here is a quick video which explains it all:

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